Author: Mark

PO Box 9365	Kalispell, MT. 59904	(406) 257-1302

BOARD OF DIRECTORS MEETING Thursday Sept 11, 2014
Western Mountain Property Management 9:00 a.m.

Call to order and establish a quorum – Lloyd Ross, President;  Treasurer, Dennis Yarbrough;   Secretary, Teresa Holm;   and members, John Summerfield, John Horning, and Joel Goldberg;   Property Manager Dave Roberts.   Dan Kidd, Architectural committee. Myron Achenbach was excused.

A motion was made by Joel Goldberg and was seconded by Dennis Yarbrough to approve the minutes from the June 5, 2014 meeting.  This motion passed with a unanimous vote.

A  motion  was  made by Dennis  Yarbrough  and seconded by Joel Goldberg to approve the minutes from the Organization meeting held on Thursday August 14,
^2014.  ^An ^amendment ^was ^made ^to ^include ^all ^board ^members ^elected. ^President,
Lloyd Ross; Vice President: Myron Achenbach, Treasurer, Dennis Yarbrough; and
Secretary, Teresa Holm.  It passed with a unanimous vote.

Financial Report: Dennis Yarbrough: The Checking/Savings account balance is
$64,000.  The total accounts receivable is $8300. The CD has $86,500. The CD includes the $21,000 that was transferred from our checking and savings account. Total Assets are $158,000.  Profit and Loss: Expenses to date are $28,300 which is
60% of the total annual budgeted amount of  $47,600. A motion was made by
Joel Goldberg and seconded by John Horning to approve the financial report. This motion passed with a unanimous vote.

Committee Reports:

President report: Dan Kidd was appointed to chair the Architectural Committee. Lloyd and Derrick Swank will assist Dan. Joel Goldberg was appointed to chair the

Streets and Road Committee. John Summerfield was appointed to chair the
Landscaping Committee. We still need to fill the Nominating committee.

Architectural Committee: Dan Kidd Chairman. He met with the residents at 249 and 225 Bridger and approved their remodel. They were reminded that the shingles and siding should match on 225 Bridger. Dan mentioned that they are having a little trouble matching the shingles with the new addition. Dave collected a deposit.

Dan also mentioned that there was some confusion with the setbacks and easements. Dave and Dennis will check on this and get back to us.

Rich Nelson called Lloyd and asked if it would be possible to erect a multi story platform to market lot 106. The consensus of the board was not to allow it.

Landscaping Committee: John Summerfield Chairman

He will be looking for other people to assist him.

Don Goodall has been doing the common area landscaping this past year. Dave will get a new bid from him. We were all very pleased with how everything has looked and would like for him to continue if the new bid is reasonable.

There was some discussion about changing the color of the Eagle Bend North
Marquee. The green seems to be difficult to see, especially at night.

Roads Committee: Joel Goldberg chairman.

Joel reported that the pot holes have been filled and in the spring it will have a new mixture.

There is a need for a Neighborhood Watch sign to be placed at Whitetail Court. The reflected names and numbers are already peeling on some signs.
^It ^was ^mentioned ^that ^the ^street ^sign ^named ^“ ^Bailey/Bayle ^are ^spelled ^differently
at both ends of the street. Also the Colter/Coulter street sign needs to be looked

into because the post office spelling is different than Eagle Bends’.  Dennis and
Joel will check into this.

John H. asked Dave Roberts to check into the costs of keeping the roads up for the future. We have 2 miles of EBN roads to keep up.

Lloyd put a challenge to the board. At our next board meeting on December 2^nd, he would like each one of us to come up with a name of someone that is not on the board that would potentially serve as a nominating committee chair.  We will have 4 openings at the next annual meeting.

Old Business

On the status of the nuisance issue on Levi CT and Bridger; Dave Roberts reported that he has sent emails asking for an update from the attorney and has not heard anything back from him yet. Lloyd wants to know what our rights are in this matter and would like to have this taken care of as soon as possible.  Dave
^will ^check ^with ^the ^attorney ^again ^in ^person, ^and ^get ^back ^to ^us ^within ^the ^week.
We will receive a response in the form of an email concerning these three properties.

New Business

Responsibilities and Procedures of the Architectural committee

1.  Preliminary Review (deposit of $250-$500) application and design review
The check should be deposited in the bank.
2.  Application for construction
3.  Approval of plans- Must also include a landscape plan - $2500 deposit
4.  Application for design change or addition. $2500 deposit
5.  Final inspection

Financial reporting and Policies

Dennis Yarbrough would like to improve our transparency to homeowners on financial matters beginning by sending out the 2015 revenue and expenses budget with the annual assessment billing in January, followed by quarterly reports. Dennis also discussed growing our road reserve fund for the future.

Joel Goldberg made a motion to adjourn and Dennis Yarbrough seconded it. Adjournment 10:40.

Next meeting is Tuesday, December 2, 2014